Bulk Email Software – How to Avoid Getting Blacklisted

mass-email-blacklistLarger ISP’s use an anti-spam agency called Spamhaus to protect their users from receiving mass email spam. Spamhaus uses spam traps and honey pots to gather data on IP addresses that are sending using email blast software. The spam traps and honey pots are fake email addresses that do not belong to any individual person but rather belong to an anti-spam organization. Once you are detected by one of these emails added to your list, you can become blacklisted. Becoming blacklisted prevents you from sending bulk email to ISP’s.

Spam traps are generated typically by old email addresses. The ISP will deactivate an account after an extended period of inactivity. This will cause the email to show as a bounce. These bounces should then be removed from your list because of what the ISP does next. The ISP will reactivate the account without the user being able to log in. They will receive the emails and use the email address as a spam trap. Any spam that is sent to them will get the IP blacklisted and unable to send to that ISP anymore.

Two easy steps to prevent spam traps and honey pots are:

1) Never purchase a list
2) Use a double opt-in method on email signups

Not everyone is able to do this. With bulk email marketing, you will be purchasing email lists or gathering them yourself without double opt-in method. It is key to use an ESP that will replace the IP’s, servers and domains that they provide you free of charge if they become blacklisted. You must also choose an ESP that is designed for mass email marketing and not for white listed double opt-in data. Those ESP’s that send to double opt-in white lists will shut you down immediately.

Top 3 Mistakes When You Send Bulk Email

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There are three big mistakes that can lead to a waste in time and money when you send bulk emailImage.

  • 1) Too long of a message
  • 2) No follow up
  • 3) Misleading subject line

The length of the message can hinder a bulk email campaign drastically. The longer a message the more spam keys can be found in your email. More often, the recipient will not read a long message. Think about yourself receiving an email that you didn’t expect. Are you going to read it if it is longer than one paragraph? Probably not. If the recipient wants to learn more, they will click through the email. They are not looking to learn all the information in the email.

The general rule of thumb in advertising is that it takes at least 3 impressions to get an action out of the audience. It is the same with mass email software. The emails must be sent out at least 3 times to the same recipients throughout the course of a month. It is also good to follow up the emails to really make the best use of the list. Whether this means calling the recipient or sending follow up emails.

A misleading subject line will cause a reader to immediately delete an email upon opening it. Although, this may get a customer to read it or click through from time to time, it is not a good practice. It is deceiving and will cause immediate deletions of your email. Opens are great; however, the real goal is to get click throughs to generate traffic on the website being advertised.

For more tips on using bulk email software visit our blog